In our last post, we discussed the importance of taking proper meeting minute notes. While this is a tedious job, it hold a lot of importance for the HOA and its board member’s decisions. Now that you understand whose job it is to take these notes and the importance of them, we’re going to examine the essential components of meeting minutes. Even more importantly, ensure your operation is backed by an LA HOA Insurance program.
- Write down the basics of the meeting including date, location, who attended, and topics to be discussed.
- A written agenda should be included to keep the meeting on track. Leave space when typing up these points so you can accommodate notes and comments about each point.
- Record important actions. Every single comment does not have to memorialized. What is important to note is by whom was the original motion made, seconded and ultimately how the action was resolved, explains CAM. Did the motion pass unanimously or was there opposition? If there were, note how many. If there was not enough time to address all items on the agenda, note that no action was taken and give a date that the issue will be revisited again.
- If the minute taker is writing notes by hand, the same person should type them as soon as possible. Otherwise, it’s easy for details and comments to get taken out of context or buried.
About Scott Litman Insurance Agency
At Scott Litman Insurance Agency, we are dedicated to protecting HOAs like yours. We have a unique understanding of the industry and the common risk exposures that you face in your daily operations. In fact, we find that 90% of the policies we review are missing coverages that violate the Covenants, Conditions, and Restrictions (CC&R), exposing the board, HOA and management to lawsuits – which is why our comprehensive policies are tailored to meet your specific needs at competitive prices. For more information about our products, contact our experts today at (818) 879-5980 ext. 201, or fill out our online form.