Traditionally, meeting minute notes are taken by the HOA’s secretary. As this is a tedious and time consuming job, many people shy away from this role. A secretary is critical to have in every meeting, so be sure to elect someone who is dedicated and has the time to commit to the HOA. As we explore who should be responsible for this position and why, ensure you are protected with a comprehensive LA HOA Insurance program.
So, why do people dread being the minute man or secretary? First, there is a lot of responsibility associated with this role. First, you have become responsible to report, as articulately as possible, all of significance that took place within a meeting without adding any confusing description or accidental prejudice. In addition, this report you provide becomes a permanent part of the association’s record, states Community Association Management. This, in addition to writing styles and potential liability from writing a permanent piece of information is enough to intimidate even the most experienced HOA member.
In terms on deciphering exactly whose job it is to be the secretary, it should not be the HOA management company. First, they might have a different perspective about what occurred at the meeting than the association. Next, the directives given at a meeting can directly affect the manager, increasing their task list. Therefore, it’s better to have another person handle the meeting minutes.
About Scott Litman Insurance Agency
At Scott Litman Insurance Agency, we are dedicated to protecting HOAs like yours. We have a unique understanding of the industry and the common risk exposures that you face in your daily operations. In fact, we find that 90% of the policies we review are missing coverages that violate the Covenants, Conditions, and Restrictions (CC&R), exposing the board, HOA and management to lawsuits – which is why our comprehensive policies are tailored to meet your specific needs at competitive prices. For more information about our products, contact our experts today at (818) 879-5980 ext. 201, or fill out our online form.