Serving on the HOA board can be a stressful venture. As you’re responsible for taking care all of the important matters for the association, it’s important to have regular board meetings to ensure everyone is on the same page. To minimize some of the risk and ease your mind, we have comprised a list of simple yet effective tips to help your board meeting run smoothly. In addition, protect your association with an LA HOA Insurance program.
Prepare in advance.
According to Slatter HOA Management, make sure to give proper notice to all individuals who will attend so they have adequate time to save the date. You should also distribute Board packages at least five days in advance, including the upcoming meeting’s agenda, a draft of the previous meeting’s minutes, any relevant reports, and any necessary financial information. When your members are well-prepared for the meeting’s topics, it will be much easier to keep the discussion relevant.
Focus on the positives.
Rather than harp on the issues, violations, and complaints within the HOA, focus on the positives. Shed light on some of the improvements and achievements that the HOA has managed to accomplish instead. Remember, at the end of the day, the HOA is in place to make the lives of the homeowners easier.
If you know of someone in your community who is an expert on a relevant topic, such as pool management or house painting, inviting him or her to speak at the Board meeting is a great way to foster community involvement. If you are tackling a new issue such as planning new amenities or renovating the community center, you may also want to invite speakers from outside the community to share their expertise, explains the article.
Organize open comments.
This component is often required at each board meeting. However, rather than let the chaos and competition to speak ensue, have members sign up to ask questions at the end of the meeting. This will organize it and prevent wasted time and emotions from running too high.
About Scott Litman Insurance Agency
At Scott Litman Insurance Agency, we are dedicated to protecting HOAs like yours. We have a unique understanding of the industry and the common risk exposures that you face in your daily operations. In fact, we find that 90% of the policies we review are missing coverages that violate the Covenants, Conditions, and Restrictions (CC&R), exposing the board, HOA and management to lawsuits – which is why our comprehensive policies are tailored to meet your specific needs at competitive prices. For more information about our products, contact our experts today at (855) 999-4505, or fill out our online form.